MacArthur Green

Billing & Time Recording Database Manager (20 hours)

MacArthur Green is a carbon negative environmental consultancy operating in the west end of Glasgow. We work predominantly on renewable energy projects in Scotland.

We need a Billing and Time Recording Database Manager to take on our database – BillQuick. You must have previous experience of being a superuser of a similar type of database (but not necessarily BillQuick, as full training will be provided).

The successful candidate will be our go-to person to get things done in BillQuick in an easy and efficient way. This role is well suited to a positive person, who can provide unflappable support to our Project Managers. A key part of this role will involve helping ensure that projects are set up correctly and invoiced accurately, so financial experience is essential.

If you love databases, Excel and enjoy problem solving, this could be the job for you!

Responsibilities will include:

  • Project set up - entering data accurately
  • Manage the invoice process and assist PMs with queries
  • Calculate write ups/downs
  • Produce reports for Project Managers and Directors


  • At least one year of experience as a superuser of a project management or CRM database
  • Knowledge or experience of finance including the sales invoice process and VAT
  • Strong IT skills, including Microsoft Word, Outlook etc
  • Advanced Excel knowledge (formulae, conditional formatting, pivot tables, basic macros)
  • Great interpersonal skills
  • Detail-orientated
  • A natural problem solver with a flexible and proactive approach to work

The work pattern will be five half days per week, Monday to Friday, during office hours (times to be agreed between 8.30am and 5pm), 20 hours per week. Please consider carefully whether you can commit to this working pattern before applying, as these requirements are mandatory.

Salary £28,000 – £34,000 pro rata, dependent on experience, plus company pension contribution.

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