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Macaulay Development Trust

Executive Administrator

Appointment of Executive Administrator


The Trustees would like to appoint, on a consultancy basis, a part time Executive Administrator to succeed the present one who is retiring. The new Executive Administrator will take up post, after a full handover, in late March or early April 2021 on a date to be agreed.

The Role

The Executive Administrator is the principal point of contact for most Trust business. The hours required vary considerably and may be between 25 and 50 hours a month, depending on the workload; the period April to September tends to be quieter than the rest of the year. The remuneration will be agreed in discussion with the successful applicant and is likely to be between £35 - £50 per hour depending on experience.

The Executive Administrator is responsible for the management of Trustees meetings, liaison with Trustees, professional advisors, the James Hutton Institute, and grants administration. Their key duties include

  • Drafting agendas and minutes and making the practical arrangements for Trustees and associated committee meetings (Finance and General Purposes and Audit) which are held every four months
  • Servicing the Grant committee which meets twice a year in the autumn
  • Advising the Trustees on governance matters such as when Trustees are due to be reappointed or retire by rotation
  • Liaison, as required, with Trustees
  • Liaison, as required, with solicitors, property letting agents, investment advisors and auditors
  • Liaison with the James Hutton Institute, as required, regarding the provision of contract services
  • Liaison with the bookkeeper, including approval of invoices and drafting the budget
  • Liaison with the bookkeeper and the auditor about the annual audit
  • Oversee the management of the Trusts (small) property portfolio
  • Grants administration
  • Draft/revise policy, procedural and other documents
  • Liaison with James Hutton Institute regarding the Macaulay lecture
  • Manage and/or oversee the management of the website
  • Other duties, as required

Application process

To apply, please submit a CV and short 2 sides A4 maximum) covering letter to the current Executive Administrator Paul Timms, by email to by 09:00 on 1st February 2021. All applications will be reviewed by a sub-group of Trustees and short-listed candidates will be interviewed on either 11th or 12th February 2021.

For further information, please click here

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